Constitution of the
Elgin Community College Pension Plan Participants (ECCP3)
Approved May 1, 2013
Article I - Name
The name of this organization is the Elgin Community College Pension Plan Participants (ECCP3), the Elgin Community College Chapter of the State University Annuitants Association.
Article II - Purpose
The primary purpose of this organization is to promote the individual and collective interests and welfare of the Elgin Community College annuitants and their survivors; promote discussion and service to Elgin Community College and District 509; promote social events for the members; and, promote discussion and participation with other annuitant organizations in the State of Illinois.
Article III - Membership
Membership in this association is open to all Elgin Community College SURS members and their spouses and survivors.
Membership in this association includes membership in the State University Annuitants Association (SUAA), which serves members and their survivors who receive pension benefits from the State University Retirement System (SURS).
Article IV - Executive Board
The affairs of this association are administered by an executive board of 5 officers and a number of members-at-large as detailed below.
· Past President
· Vice President
· six (6) members-at-large plus 1 member-at-large for every 100 ECCP3 members.
The officers serve a one-year term and may be re-elected. Members-at-large serve two years with one-half (rounded down) of the positions elected in odd years and the remainder in even years. Members of the executive board are elected at the annual meeting.
Vacancies on the executive board shall be filled for the unexpired term by a vote of the members of the Board. A majority of the members of the executive board shall constitute a quorum.
The executive board schedules meetings of the full membership including an annual meeting and any other special meetings deemed necessary. Each meeting of the full membership shall include a board report, treasurer report, committee reports and a report on state association activities.
Article V - Duties of Officers
The president of the association prepares an agenda for and presides at all meetings. The president serves as the official spokesperson for the association. The president appoints members to the committees and serves as an ex officio member on all committees.
The vice president presides at meetings when the president is unable to be present and acts as liaison to other annuitants associations.
The secretary keeps records for all executive board and membership meetings.
The treasurer records all funds received from SUAA, expends them as directed, and submits regular reports at meetings of the association. The financial records of the treasurer are audited annually by a special committee of the membership, reported at the annual meeting and submitted by the treasurer to SUAA as the required annual chapter report for its audit.
Members-at-large chair and/or serve on committees, serve as delegates to the State University Annuitants Association and serve as representatives to the Elgin Community College District 509 Board, departments and employee associations.
Article VI - Election of Officers
Every year, at least three months prior to the annual meeting, the president, with the advice and consent of the executive board, appoints a nominating committee. This committee selects candidates for the executive board positions to be filled and presents the names of the nominees (who have consented) to the membership at the annual meeting. Additional nominations, with the consent of the nominee, may be made from the floor at the time. The election procedure is determined by the executive board. For the purpose of board elections, ECCP3 membership will be determined utilizing the local ECCP3 Membership Committee’s list of current members on the date the nominating committee is appointed.
Article VII - Committees
The executive board designates such committees as will advance the work of the association. Appointments to committees are made by the president with the approval of the executive board. The standing committees include:
· Political Action/Legislative
Article VIII - Guests
All executive board meetings are open to all members. Guests may be invited to attend meetings of the executive board or of the association by the president with the approval of the executive board.
Article IX - Dues
The amount of membership dues are determined annually by the membership of the association acting on the recommendation of the executive board. Dues are paid by SURS payroll deduction, ECC payroll deduction or invoiced by SUAA on the anniversary of joining. New members pay dues upon joining.
Article X - Amendments
Amendments to this Constitution may be proposed by the executive board or by petition signed by not less than five (5) members of the association and presented to the president. Such proposed amendments require an affirmative vote by 2/3 of the total number of members in attendance at the annual meeting.
Bylaws of the
Elgin Community College Pension Plan Participants (ECCP3)
Article I- Membership Meetings
The annual membership meeting is held each year at a date and time determined by the Executive Board. The main business of the association is transacted during the annual meeting. Other membership meetings may be held throughout the year with two week’s notice to all members.
Article II - Board Meetings
The executive board shall meet a minimum of four times a year at an agreed time and place.
Ad hoc committees shall be appointed by the president as required. The president shall be an ex-officio member of all committees except the nominating committee.
Article III - Fiscal Year
The fiscal year is from January 1st through December 31st.
Article IV - Parliamentary Authority
The current edition of Roberts’s Rules of Order is the Parliamentary Authority for Elgin Community College Pension Plan Participants (ECCP3).
Article V - Personal Expenses
Payment of all obligations of the association is made by the treasurer or his or her designee. Requests for reimbursements will be forwarded to the treasurer and approved by the president for payment.
The association’s liaison members may be reimbursed for expenses as approved by the president and reviewed by the executive board.
Article VI - Amendment of the Constitution and Bylaws
Constitution and Bylaws were revised, and approved at the annual meeting on May 1, 2013 Effective upon approval.